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Process ROI Calculator

Sketch the potential return of rebuilding a manual process. Adjust the inputs to match your operation. Results are directional estimates to frame a conversation — not a guarantee.

Calculator and a savings range chart
How the model works
  1. Labor baseline: items × minutes of handling × hourly cost.
  2. Delay cost: exceptions × days of delay × what a day of delay costs you.
  3. Savings range: a 40–70% reduction of that baseline.
Your process

Applications, requests, cases, invoices or forms handled each month.

Reading, re-keying, lookups, checks and follow-up for a typical item.

Blended, fully loaded hourly cost of the staff doing this work.

Items that stall because something is missing, wrong or waiting on someone.

How long a typical exception holds the item up.

What one day of delay on one item costs you — penalties, lost sales, idle stock. Leave at 0 if unknown.

Estimated annual savings range
$11,760 – $20,580at a 40–70% reduction of the annual baseline
$29,400labor baseline per year
Delay cost: Not includedAdd an estimated daily delay cost to include downstream impact.
336–588hours returned per year
Labor 100%Delay 0%600 item-days of delay a year

Model the range, not a single number.

Read this before you quote the number

Estimates are directional and depend on process maturity, variability, review requirements, and data quality. Use this to frame a conversation, then validate it against your real process in a Process Assessment.

How to build an ROI model your CFO can defend →
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